Douglas County Job Description
Job Title: EMA Coordinator
Department: EMA (Emergency Management Agency)
Reports To: County Board Chairman/EMA Sub-Committee Chairman
FLSA Status: Exempt
Prepared Date: December 2020
SUMMARY Maintains a current operational emergency operation plan for the County.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Responsible for maintaining an emergency operation plan for the County. Coordinates disaster planning efforts with local EMA organizations, public safety departments, area hospitals, the news media, as well as the State of Illinois Emergency Management Agency.
Meets with appropriate agencies to update an on-site coordination plan which eliminates duplication efforts and confusion during emergency situations. Reviews contingency plans in the event of possible manmade and natural disasters, shares information with area emergency coordinators and prepares proposals for new equipment and procedures.
Responsible for the activation of emergency plans in accordance with established policy and is on 24-hour call. Monitors news and severe weather situations. In emergencies, contacts all required, designated and volunteer staff in order to secure divers, communications personnel, storm spotters and other necessary resources, equipment and personnel.
Responsible for requesting state assistance and enrolling and discharging volunteers during emergency situations.
Coordinates the County’s responsibilities for development of Public Safety Plans and the rewrite/update of current emergency and disaster plans (SARA Title III Hazardous Materials Plan, Douglas County All Hazard Plan and the Pandemic flu Plan).
Designs emergency plans for all County buildings and conducts annual drills. Meets with staff from schools, nursing homes and businesses and provides assistance to developing emergency plans for each facility. Works to secure joint purchases of equipment and shared training costs in order to reduce EMA unit expense.
Ensures that the general public receives reasonable notification of emergency situations and meets with the media to encourage cooperation.
Responsible for the County to maintain an Emergency Operation Plan that meets State and Federal mandates for accreditation in order to be allowed to participate in State and Federal grant programs.
Responsible for exercising the County plans with Public Safety Departments and private agencies.
Prioritize and determine the resource elements, tasks, and functions of the 15 applicable PHEP Capabilities National Standards and ensures that all activities meet state requirements including annual exercise, planning, training and drills.
Evaluates and updates the Hazard Vulnerability Jurisdictional Risk Assessment (HVA).
Conducts an annual self-assessment of the status of PHEP capabilities and resource elements utilizing the Capability Planning Guide (CPG) module in the Comprehensive Emergency Management Program (CEMP).
Sustain and build the public health capacity based on Centers for Disease Control Prevention (CDC) Public Health Emergency Preparedness (PHEP) Capabilities.
Previews various educational materials, visual aids, pamphlets and other techniques in order to determine their effectiveness.
Updates the PHEP Strategic Plan and submits all required quarterly reports, drills and other documentation to the Illinois Department of Public Health (DPH) Emergency Response Coordinator (ERC).
Completes and maintains the Local Technical Assistance Review (LTAR) as required by Illinois Department of Public Health.
SUPERVISORY RESPONSIBILITIES Directly supervises volunteers at the Emergency Operations Center (EOC) during various emergencies and other activities. Also strongly influences individuals and organizations involved with emergencies throughout the County. Follows County policies and State laws that are applicable.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION and/or EXPERIENCE Bachelor’s Degree and/or four(4) years working experience with local, State and Federal EMS system operations and knowledge of grant process is preferred.
LANGUAGE SKILLS Ability to read and interpret documents such as Federal and State regulations, operating maintenance instructions, and procedure manuals. Ability to write reports and correspondence. Ability to speak effectively before groups of employees, public safety employees or the general public.
MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all unity of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw graphs or simple maps.
REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in written or diagram form and deal with several abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS Must possess ICS 100,200, 700, and 800b Certification or obtain in 6 months. Must possess ICS 300 & 400 or obtain in 1 year. Must possess Illinois Professional Emergency Management Certificate or obtain in 2 years. Certificates, licenses, and registrations will be maintained in accordance with statute requirements. The Sheriff and/or designee can require other certifications, licenses, or registrations be obtained and maintained.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Normal physical activity, although during times of emergencies, individual may encounter difficult situations such as severe weather, flooding or possible manmade catastrophe. The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to stand; walk; sit; and talk; or hear. The employee is occasionally required to use hands to finger, handle, or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision and color vision.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. Normal office conditions unless involved with directing on-site disaster recovery. There is also many meetings with other local government agencies at their locations which may lead to possible exposure of infectious disease.
Must be a licensed driver with an automobile that is insured and is in good working condition. Documentation of current automobile insurance coverage is required.
Additionally, this person will be responsible for physical security of their office space, EMS storage area and DC Annex Conference and Communications Room when areas are designated as an EOC Area.
